- What is Apostille?Apostille is a special mark (stamp) put on official documents issued by institutions of one state for recognition by official institutions in another state. Therefore, only documents issued in Poland can be apostilled in Poland. Apostille verifies the authenticity of an official’s signature and status, as well as a seal and stamp on an official document. Apostille does not certify the authenticity of the content, though. Apostille is a simplified legalisation procedure that only applies to the signatories of the 1961 Hague Convention treaty. Apostilled foreign documents are recognised in all member countries of the Hague Convention and do not require any other form of certification.
- What does the apostille-related service in Poland embrace?We are taking care of all formalities for you — we request a preliminary procedure to verify the notary’s seal and signature (Uwierzytelnienia dokumentu) at the District Court of Warsaw, make an appointment at the Foreign Ministry, fill out all necessary forms, pay the state fees, get an apostille for all personal or corporate documents and, where necessary, send them to your address in any country by courier mail. We also deliver sworn translations of all types of documents, if you need them.
- What sort of documents are normally subject to Apostille?Apostille stamps are normally placed on personal or corporate documents issued by the Polish state authorities. The most common cases include:
- certificates of marital status, birth, death and marriage, court rulings;
- documents from the National Criminal Register (KRK), including certificates of no criminal record, or court orders concerning a company, certificates of conviction;
- notarised documents (deeds, powers of attorney, protocols);
- qualification certificates, including school certificates and university diplomas, copies, duplicate copies, and appendices;
- commercial contracts, invoices, import and export consignment notes, copies of certificates from the National Court Register (KRS) and the Central Register and Information on Economic Activity (CEIDG).
- How fast can you have ready documents with an Apostille?As a rule, you will obtain your apostilled document within 3–5 days if you refer to our office NotaBene in Warsaw and within 10 days if you contact our office in Gdansk. We always have booked dates and time slots for visits to the Ministry of Foreign Affairs, which enable us to expedite the process.
- How do I order and pay?
- Contact our offices in Warsaw and Gdansk using details below.
- Bring your documents to our offices or send them by courier mail to our address.
- Make the agreed down payment with cash or a card. You can also use PayPal, Wise and Stripe in any currency.
- We carry out your order within the deadline and hand it over to you personally or send it by InPost.
- I need to have my documents translated, where can I get the service?We have been in the translation business for more than 20 years; please, contact our managers.

Turnkey Apostille Services in Poland


20+
years of experience in legalisation and translations

2 500+
satisfied customers and legalised documents

100%
we take the burden of legal formalities off your shoulders
Why NotaBene?

An all-inclusive service
We operate on a turnkey basis — just send or bring us your documents, pay for your order, and collect your apostilled documents personally or receive them by mail


No language barrier
We speak our customers’ languages, because we wish to make our service as convenient as possible and we are capable of doing so


Turnkey Apostille Services
Submit your inquiry, and we will contact you

You will save at least
10 hours
Look what you are supposed to do and how much time each step will take
We take all the trouble for you
you will have your documents ready a lot faster, because we almost always have booked dates and time slots for visits to the Ministry of Foreign Affairs
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Turnkey Apostille service fees
We answer any question you have
Fast contact form
Need to have your documents apostilled in Poland? NotaBene is there to help!

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Our offices are open from 09:00 to 18:00
Monday to Friday
Monday to Friday
Warsaw | |
mob: | +48 660 403 263 |
E-mail: | biuro@notabeneby.com |
Gdansk | |
mob: | +48 696 469 083 |
E-mail: | gdansk@notabenepolska.pl |
Our offices are open from 09:00 to 18:00
Monday to Friday
Monday to Friday
Warsaw
Gdansk